Office Assistance

Old Street, London

£30,000 per year

Full time

2 days ago

Bonus opportunities Casual work attire Clear progression plan

👉 Job description

In this Office Assistant/Front of House role, you will be the first point of contact for clients, visitors and suppliers. Working closely with the Office and Event Manager, you will play a key role in ensuring the office operates efficiently while maintaining a welcoming and professional environment.
This is an excellent opportunity for a proactive and enthusiastic graduate looking to gain experience within a creative and design-led business. You will be involved in a broad range of administrative, operational and event-related responsibilities, providing valuable support across the wider team.

Company Profile - Design Agency
In this Office Assistant role, you will be joining a well-established and successful Design company in Central London. They create spaces that bring out the best in people, championing wellbeing, diversity, flexibility and community. They are experts in office design and work with a large network of architects, furniture dealers and workspace consultants to fulfil the needs of every client.
Known for delivering innovative workplace solutions, the business prides itself on fostering a collaborative, creative and people-focused culture. Their London headquarters is a fast-paced and vibrant environment where no two days are the same. They are now looking for a graduate Office Assistant to support the smooth running of the office, provide an exceptional front-of-house experience and contribute to a variety of office, event and administrative projects.

Key Responsibilities - Office Assistant
In this Office Assistant job, your responsibilities will include:

Greeting visitors and clients, ensuring their first impression of the business is a positive one
Managing the reception area and maintaining a welcoming, professional and presentable office environment at all times
Answering incoming calls, responding to enquiries and directing communications appropriately
Coordinating meeting room bookings and ensuring meeting spaces are prepared for internal and external meetings
Providing administrative support to the Office and Event Manager across a range of projects and activities
Assisting with supplier management, deliveries and office maintenance requests
Supporting the planning, organisation and delivery of internal and external events
Helping with event logistics, guest management and on-the-day event coordination
Updating calendars, scheduling meetings and managing diary requests
Assisting with the organisation and setup of staff training days, workshops and company activities
Ordering office supplies and monitoring stock levels to ensure the office is fully equipped
Supporting employee onboarding by helping prepare workspaces and coordinating new starter requirements
Conducting research for events, suppliers and business initiatives as required
Maintaining accurate records, databases and internal documentation
Assisting with health and safety checks and ensuring office policies are followed
Providing general administrative support and carrying out ad hoc duties as required

Job Requirements - Office Assistant

A 2:1 degree from university
An interest in the creative, design or workplace sector
Fantastic communication and interpersonal skills
Strong organisational skills and excellent attention to detail
A proactive, positive and professional approach to work
Ability to manage multiple tasks and prioritise effectively in a busy environment
Confidence interacting with clients, visitors and senior stakeholders
Strong IT skills, including Microsoft Office applications
Experience in customer service, hospitality, retail or a client-facing environment is beneficial
Passionate about providing a high-quality service and experience for clients and visitors
A team player with a willingness to learn and take on new responsibilities