Curious about starting a career in administration but not sure what kind of admin opportunities are available? Business administration refers to the supervision and management of the operational workings of an organisation. Administrative roles can vary from cross-departmental jobs such as an Office Manager or Personal Assistant, to department-specific admin positions like Sales Administrator or Marketing Operations Assistant.
The responsibilities of admin roles vary depending on the wider structure and aims of a business, as well as the seniority level of the role itself. Most graduates interested in admin careers will be looking to apply for junior admin jobs, so let’s take a closer look at the responsibilities of some of the most popular junior admin positions…
Executive/Personal Assistant – An EA or PA is generally responsible for managing the schedules and communications of senior executives, such as the CEO of their company. This can include (but is not limited to) extensive inbox & diary management, scheduling internal and external calls and meetings and any other key assignments. EAs and PAs are often responsible for preparing and drafting correspondence, booking meeting rooms/video meetings and data entry such as minute-taking.
Office Assistant – The role of an office assistant is not too dissimilar from an EA/PA, but is much more company-wide. An Office Assistant is usually responsible for answering inbound calls to the office as well as welcoming in-person client. The Office Assistant will play a key role in assisting with company events organisation, liaising with cleaning staff on office maintenance, ensuring any necessary office equipment/refreshments is well stocked, alongside general office support such as data entry and management of the company CRM system.
Payroll Officer – As the name suggests, a payroll officer is responsible for ensuring that staff payroll, alongside company expenses and taxes, is paid correctly and on time. This roll is also in charge of coordinating timekeeping and payroll systems, processing any payroll changes (new hires, salary increases), keeping accurate records and preparing internal pay reports. Importantly, they are also responsible for ensuring company compliance with relevant laws, tax obligations and internal policies (such as staff discounts, paid holiday) are met.
Whether you’re after masters in public administration jobs or more entry level roles, all administrative jobs are essential to the proper functioning of a business. If you’re ready to kickstart your career as a Junior Administrator, there’s plenty of graduate administration jobs on our website awaiting your application!