Role overview - Buyers Admin
We are looking for a proactive and detail-oriented Buying Administrator to support our Buying team in managing the end-to-end administrative process for our growing assortment. This is a key role within the business, ensuring product information, orders and supplier communications are accurate, efficient and delivered to the highest standard.
This role is ideal for a graduate looking to grow within luxury retail, who has a passion for interiors and a desire to work at the heart of a fast-paced, design-led company.
Key responsibilities
Product Data Management
- Maintain accurate and up-to-date product information across internal systems, including dimensions, materials, weights, prices, care instructions, and imagery.
- Take ownership of product data updates when changes occur, ensuring systems are promptly amended.
- Ensure all product details align with internal templates and are ready for PO creation.
- Maintain accurate lead times, payment terms and supplier data on our ERP platform.
Order Administration
- Raise and issue purchase orders for both new products and reorders in line with agreed commercial terms and timelines.
- Raise purchase quotes for peak deliveries, updating them as supplier confirmations are received.
- Monitor order confirmations, track delivery timelines, and flag any issues or delays.
Supplier Communication
- Act as a key point of contact for suppliers on all administrative matters.
- Proactively follow up on outstanding paperwork to ensure timely processing.
- Coordinate sample requests and returns as required.
Internal Coordination
- Work closely with Merchandising, Logistics, Trade, Content and Marketing to ensure a seamless product launch process.
- Provide administrative support for launches, sales campaigns, and seasonal buying trips.
- Maintain shared filing systems and drive consistency in how supplier and product documentation is stored.
DC Discrepancies & Delivery Queries
- Partner with the Distribution Centre to manage and resolve delivery discrepancies or missing information
- Liaise with makers to resolve delivery issues in a timely and constructive manner, with a focus on inbound damages and queries.
- Find practical solutions based on the specific circumstances, with the aim of minimising excessive delays or query periods.
Invoicing & Financial Admin
- Support the Buying and Finance teams by managing invoice-related queries to ensure timely payment.
- Request credit notes or issue new POs where errors or discrepancies arise.
- Maintain a clear overview of PO and invoice alignment to avoid payment delays.
Why join ABASK?
- Be part of a dynamic, design-led company dedicated to celebrating global craftsmanship.
- Work in a collaborative and fast-growing team with access to extraordinary products and stories.
- Develop your skills in a forward-thinking, creative business with clear progression opportunities.
