Events Coordinator

Looking for Graduate Events Assistant jobs, Junior Events Coordinator roles and Engagement Officer positions in London? Like the idea of working for a company in the education industry? This new Events & External Engagement Officer role in London could be the ideal career choice for you - apply now! 
 
Company profile - Education Organisation 
In this Graduate Events role, you will be joining a leading education organisation that is the ultimate destination for online and classroom-based adult courses. They offer an array of courses across a massive range of subject areas, including art and design, music, dance, history, writing, languages, computing and much more. 
 
With a national and international reach, this organisation offers courses both online and in their purpose-built facilities in London. Now growing their Events team, they are looking for a driven graduate who is passionate and switched on to join them! 
 
Job description - Events Coordinator
In this Graduate Events Assistant job in the Education sector in London, you will join the team responsible for organising stakeholder & flagship events to a high professional standard to increase the organisation's profile, raise awareness and reach a broader audience. This role will be people-facing, and highly organisational, requiring exceptional attention to detail, communication, and project management skills.  
 
Key responsibilities - Events Coordinator
In this Events Administrator opportunity, your responsibilities will include:  

• Organising key stakeholder/flagship events, including, but not limited to; the Mental Wealth Festival, Fellows events, Awards, and Art History Festival.
• Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets).
• Working closely with the Marketing Department to create marketing and media content for flagship events.
• Creating Eventbrite pages to promote events.
• Securing and booking a suitable space, venue or location (internal/external).
• Arranging travel/accommodation as and when required.
• Managing and responding to correspondence in a timely and effective way.
• Liaising appropriately with visitors, suppliers and partners.
• Arranging invoices, purchase orders, and new customer records on the focal point.
• Agreeing to, and managing a budget.
• Coordinating venue management, including AV, caterers, contractors and equipment hire.
• Researching and producing publicity and marketing materials in line with branding guidelines.
• Compiling and managing invitations, and guest/delegate lists.
• Managing post-event reports.
• Providing administrative support to stakeholders and Fellows as and when required.

 
Please note, this is a Monday-Friday role, 35 hours per week. You may be required to occasionally attend events on evenings & weekends as part of your role, with prior agreement. 
 
Job requirements - Events Coordinator
For this Graduate Events Coordinator role, we are looking for:

• Some already established commercial experience in a project-focused, client-facing and organisational role.
• Prior events coordination experience is ideal.
• A degree in events management or business is desirable.
• Self-motivated with a strong ability to multi-task. 
• Fantastic written and verbal communication skills, and confidence in engaging with a variety of stakeholders, including high-profile speakers.
• Highly organised and meticulous attention to detail.  
• Good initiative to pick up new responsibilities as and when needed, without being instructed.
• An ability to prioritise tasks to meet deadlines.
• Excellent proficiency in Microsoft Office.  

  
Looking for Graduate Events Assistant jobs, Junior Events Coordinator roles and Engagement Officer positions in London? Like the idea of working for a company in the education industry? This new Events & External Engagement Officer role in London could be the ideal career choice for you - apply now!